Helping organizations track, optimize, and forecast software spend
Our own SaaS product — a license management platform that gives IT and procurement teams visibility into software usage, contract terms, renewal timelines, and cost optimization opportunities across AWS, Azure, GCP, M365, SAP, Pega, and more.
The Challenge
Modern enterprises run on software — dozens, sometimes hundreds of applications spanning cloud infrastructure (AWS, Azure, GCP), productivity suites (Microsoft 365, Google Workspace), enterprise platforms (SAP, Salesforce, Pega), data tools (Databricks, Snowflake), and countless specialized applications. The cumulative spend easily reaches millions of dollars annually.
Yet most organizations have surprisingly poor visibility into their software portfolio. Licenses are purchased by different departments. Contracts have varying terms, renewal dates, and pricing models. Some licenses sit unused while teams request additional seats. Shadow IT purchases bypass procurement entirely. Finance discovers renewal obligations only when invoices arrive.
IT and procurement teams needed a central system to track every software license across the organization — cloud and on-premise, SaaS and perpetual — with visibility into actual usage, upcoming renewals, and optimization opportunities. Without this, they were leaving money on the table through unused licenses and missed negotiation leverage.
Our Approach
We built Licentrix as our own product, not a client engagement. This gave us the freedom to design the data model from first principles, unconstrained by a single organization's existing systems. We studied how enterprises actually manage software — the spreadsheets, the contract PDFs, the vendor portals — and designed a system that could consolidate all of it.
The core challenge was creating a vendor-agnostic data model. AWS licensing works differently from SAP licensing which works differently from Microsoft 365 licensing. Some are usage-based, some are seat-based, some are core-based, some are hybrid. We designed a flexible schema that could capture the essential attributes of any licensing model while still enabling cross-vendor analytics.
We architected for multi-tenancy from day one. Managed Service Providers (MSPs) and IT consultancies need to manage licenses across multiple client organizations. Each tenant's data is isolated, but the platform itself is shared. This keeps operational costs low while enabling enterprise-grade features.
What We Built
Centralized License Inventory
Single source of truth for all software licenses across the organization. Import from spreadsheets, connect to vendor APIs, or enter manually. Track license type, quantity, cost, renewal dates, and contract terms.
Usage Tracking & Analytics
Connect to identity providers and application logs to track actual usage. Identify unused licenses, underutilized seats, and dormant accounts. Usage trends over time help predict future needs.
Renewal Management
Calendar view of upcoming renewals with cost forecasting. Automated reminders before renewal deadlines. Compare historical pricing to identify cost increases. Never be surprised by an auto-renewal again.
Optimization Recommendations
AI-powered recommendations to reduce spend. Identify licenses that can be downgraded, consolidated, or eliminated. Calculate potential savings from each recommendation.
Multi-Tenant Architecture
Built for MSPs and IT consultancies managing multiple clients. Each organization's data is isolated. Switch between clients seamlessly. Aggregate reporting across the portfolio.
The Outcome
Licentrix is in active development as a TAKKA LABS product. The platform is POC-ready and we're seeking early adopter organizations to pilot the system. Our goal is to help enterprises reduce software spend by 15-30% through better visibility and optimization.